How a Fleetmaxx fuel card helps you stay HMRC compliant?

We are always looking for ways to make running your business easier. One area that often causes stress is staying compliant with HMRC rules on fuel expenses. That’s why we’ve teamed up with Fleetmaxx Solutions – their fuel cards don’t just save money, they also make compliance simple.

Why fuel records matter

When it comes to claiming business fuel expenses, HMRC has strict rules. It’s not only about what you can claim, but also how long you keep your records.

• 6 years for limited companies
• 5 years for sole traders

That means you need to keep every receipt and invoice long after the fuel has been used. Lose them, and you could face unwanted challenges or penalties if HMRC ever asks to see your records.

No more chasing fuel receipts

Most businesses still rely on paper receipts – and that’s where problems start. They get lost, damaged, or filed away incorrectly.

With a Fleetmaxx Solutions fuel card, there’s no need to keep hold of scraps of paper. Every transaction is logged automatically in their secure AutoMate online portal, which means you can access HMRC-compliant invoices 24/7.

Each invoice clearly shows:

• The date and time of purchase
• The location and supplier
• The quantity and type of fuel
• The cost and VAT breakdown

Because these invoices only cover fuel and vehicle-related purchases, they’re clean, accurate, and ready to be used for VAT claims.

Saving time for you and your accountant

Having all your fuel records in one secure place makes VAT claims faster and easier. No more scanning receipts, sorting through paperwork, or worrying about lost documents.

Your accountant will thank you too – accurate, HMRC-compliant invoices mean less time spent chasing information, which can even reduce your accountancy costs.

Compliance without the stress

Fleetmaxx invoices are stored securely online for the full HMRC-required retention period, giving you peace of mind if you ever face an audit. You’ll be able to produce years of records in minutes.

Why we recommend Fleetmaxx fuel cards

✔ HMRC-compliant invoices stored securely online

✔ Save up to 10p per litre on diesel

✔ No hidden extras – invoices only show business fuel purchases

✔ VAT-ready breakdowns for easier claims

✔ Unlimited digital invoice storage

✔ Time and cost savings for you and your accountant

That’s why we’re proud to recommend Fleetmaxx Solutions as our fuel card partner. They don’t just help reduce costs at the pump – they also help ensure your business stays fully HMRC-compliant, saving you time, money, and stress.